| Governance The Steering Group will ensure the Forum operates in line with the Governance principles then in force. Any proposed changes to the Governance principles, or any proposal to change annual or joining fees will be notified to members at least one month prior to the meeting at which any vote is to be taken. Changes: Changes to governance of the Forum will be proposed by the Steering Group and may be approved at any meeting subject to a simple majority of members attending. Decisions: Voting on any proposed activity, agenda items, fees establishment of working groups or any other business of the Forum will be subject to a simple majority of members attending the meeting at which the vote is taken. Voting: If any member company has more than one delegate attending, only one attendee per member company may vote on any matter that comes before the meeting. In the event of a tie, the proposed change will not be approved. The Chairman does not have a casting vote. |
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The Forum is owned by its members. |
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All funds, research, publications etc. owned by the Forum will be the property of the members during their membership. |
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On ceasing membership, former members relinquish all claims over any property of the Forum. |
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Ownership of any presentations or documents given to the forum lie with the original owner. |
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Membership is open to any company operating a Shared Service Centre in the UK |
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The forum operates in partnership with MIDAS, who will be entitled to be a member as well as the fund holder, with the same rights and duties as other members. |
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Membership is subjected to the payment of an annual fee, and new members may be required to pay a joining fee. All fees will be set by the Steering Group and approved by the Forum members annually. |
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The value in the Forum is in the open sharing of information to the extent permitted by law, including but not limited to competition law. To this end, members agree that all matters, discussions and documents provided at the meeting will remain confidential to Forum members, and will not be shared with non-member companies. This agreement does not restrict the right of any member company not to participate in discussion of a particular topic where legal, ethical or company rules forbid. |
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Normally, only one delegate per member company may attend meetings. |
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The Steering Group will normally consist of up to 6 members, 5 of whom will be members of the Forum, plus a representative of MIDAS. These members will be elected annually and will not be restricted from resubmitting themselves for membership. The Steering Group my co-opt Forum members to fill any casual vacancy. |
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The Steering Group will elect a chairman from among themselves. |
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The Steering Group may engage external consultants to conduct administration of the Forum, such as arrange meetings, engage speakers, manage benchmarking, web site and otherwise promote the Forum, or to perform any task within the remit of the Forum. The fees for such consultants may be paid form Forum funds by MIDAS, only if the correct resources are in place. Such consultants will have no property rights in the Forum or any work they perform on behalf of the Forum unless specifically granted as part of a formal engagement letter. |
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Members will not seek to gain commercial advantage among members, actively solicit commercial contracts or other members employees. |
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Forum members have the right to be a member of any working group and may be represented by the relevant person from their organisation. |
Forum Session Leader Guidelines Governance for Networks The Steering Group will ensure all Networks (working groups) operate in line with the Governance principles then in force. Changes: Changes to governance of the Network can be proposed by either the Steering Group or the Network Group themselves and may then be approved at any Steering Group meeting subject to a simple majority of members attending. Decisions: Voting on any proposed activity, agenda items of Network groups will be subject to a simple majority of members attending the meeting at which the vote is taken. Voting: If any member company has more than one delegate attending, only one attendee per membership may vote on any matter that comes before the meeting. In the event of a tie, the proposed change will not be approved. The Chair of the Network Group does not have a casting vote.
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Should any member request the setting up of a new Network, the Forum will seek the opinion of members by either e-mail or at a meeting. Should this result in positive feedback of no less than ten members then a Network will become viable. |
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The Network Group will elect a Chair from among themselves, who will be responsible for overseeing and creating the agenda, running the meetings, organising minute taking and reporting outputs to the Forum members, possibly as a session topic, as well as the Steering Group and the website for all members. |
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The Network is owned by the members of the North West Shared Services Forum. |
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All research, publications etc. owned by the Network will be the property of the Forum members during their membership. |
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On ceasing membership, Network members relinquish all claims over any property of the Forum. |
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Ownership of any presentations or documents given to the Network lie with the original owner. |
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Membership of any Network is only open to companies already members of the North West Shared Services Forum. |
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The Forum operates in partnership with MIDAS, who will be entitled to be a member at any Network Group, with the same rights and duties as other members. |
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The value in the Network is in the open sharing of information to the extent permitted by law, including but not limited to competition law. To this end, members agree that all matters, discussions and documents provided at the meeting will remain confidential to Forum members, and will not be shared with non-member companies. This agreement does not restrict the right of any member company not to participate in discussion of a particular topic where legal, ethical or company rules forbid, thought this should be minuted. |
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The Chair has support from the Forum Project Administrator to arrange all administration prior to the meeting: diary dates, venues, invitations, attendee lists, presentations, uploads for the website etc. but they will not be present at any of the meetings for minute taking or reporting. |
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Network’s meeting regularity and agendas will be decided by the Network themselves, which will determine their longevity. |
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Members will not seek to gain commercial advantage among Network members, actively solicit commercial contracts or other members employees. |
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Forum members have the right to be a member of any working group and may be represented by the relevant person from their organisation. |
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Normally, only one delegate per membership may attend Network meetings. |
